Position Description of the Chair/Vice Chair

• The Chair provides leadership to the Board, ensures the integrity of the Board’s process and represents the Board to outside parties. The Chair co-ordinates Board activities in fulfilling its governance responsibilities and facilitates co-operative relationships among Directors. The Chair ensures the Board discusses all matters relating to the Board’s mandate. The Vice Chair shall assume all responsibilities of the Chair in her/his absence.
• Serve as the Board’s central point of communication with the President of the Association and provide guidance regarding the Board’s expectations and concerns. In collaboration with the President, develop standards for Board decision-support packages that include formats for reporting to the Board and level of detail to be provided to ensure that management strategies and planning and performance information are appropriately presented to the Board.
• The Chair shall be a signing authority in conjunction with the Vice-Chair, Secretary and Treasurer.
• In cooperation with the Secretary, ensures that an annual business plan is developed, programs established, appropriate resources assigned, assignment sheet updating and regular reports prepared.

Position Description of the Treasurer

• The Treasurer is an Officer of the Board and responsible for it achieving its fiduciary responsibilities.

• The Treasurer oversees the funds and properties of the Association and ensures that full and accurate accounts of all assets, liabilities, receipts and disbursements of the Association are maintained. And further that all monies, property and other valuable effects are deposited in the name and to the credit of the Association in a chartered bank.

• The treasurer shall be a signing authority in conjunction with the Chair and Vice Chair and Secretary.
• The Treasurer will report at the regular meeting of the Board an accounting of all the transactions and a statement of the financial position, of the Corporation.
• Present to the Members at the annual meeting as part of the annual report, the financial statement of the Association approved by the Board.
• Regularly attend and participate in all meetings of the Association, the Board and Board Committees.
• Responsible for the rendering of invoices to members, contractors and suppliers as required.
• Responsible as the main contact with the Associations bank,and signing all cheques for payment and issuing of receipts.

Position Description of the Secretary

• The Secretary maintains the schedule of all Board meetings and distributes agenda, minutes and collateral materials as required to carry out effective meetings.
• The Secretary is responsible for association communications including website, social media, surveys and alerts.
• In cooperation with the Officers & Directors, ensures that an annual business plan is developed, programs established, appropriate resources assigned and regular reports prepared.
• Serve as the Board’s primary contact with membership, government representatives, regulatory agencies, the media and contractors.
• Ensure an updated membership roster is properly maintained as well as the proper recording and maintenance of minutes of all meetings of the Corporation, the Board and Board committees.
• Attends to correspondence on behalf of the Board and has custody of all minute books and related documents.
• In cooperation with the Chair, recruit and prepare slate of Officers & Directors for election at the AGM
• Coordinate and arrange meeting venues

Position Description of the Director

• Regularly attend and participate in Board meetings
• Review and participate in formulating the annual budget and business plan.
• Understand and comply with the stated purposes of the association.
• Understand and carry out their obligations under the association’s bylaws, including the requirement to call an annual general meeting and to provide information to the members at that meeting.
• Provide comment and input to any issues arising as well as ongoing operational and program information.
• Chair committees as assigned